Privacy Policy

Information clause for clients and suppliers representatives

In case of collecting data directly from a data subject (Article 13 of GDPR)

The data controller is Colliers Define Sp. z o.o. with its registered office in Warsaw, 00-078, Pl. Piłsudskiego 3 („Colliers”).  

You can contact the data controller by e-mail at DaneOsoboweCDBP@colliers.com or in writing to the controller’s registered address.

Your personal data will be processed: 

    1. for establishing trade relations with the entity the person represents – until effective complaint, request to remove or limit the processing of your personal data. A legal basis for personal data processing is fulfillment of objectives following from legitimate interests pursued by the data controller [Article 6.1 (f) of GDPR] – relating to strive for the sale or purchase products or services,
    2. for processing complaints and applications – for the period of one year after the complaint or application receiving. A legal basis for processing is fulfilment of objectives following from legitimate interests pursued by the data controller (Article 6.1 (f) of GDPR) – relating to a maintaining the high quality and caring for the image of the entrepreneur,
    3. for bookkeeping and tax records keeping – for the period of seven full years after the end of the calendar year. A legal basis for processing is compliance with a legal obligation to which the controller is subject (Article 6.1 (c) of GDPR) due to Article 74 of the Accounting Act and other tax obligations,
    4. for debt collection purposes – for the period of time, till a full recovery of receivables. A legal basis for processing is fulfilment of objectives following from legitimate interests pursued by the data controller (Article 6.1 (f) of GDPR) – relating to a recovery of overdue receivables from the data subject,
    5. to pursue claims and defend us against claims – for the period of six years from the end of cooperation. A legal basis for processing is fulfilment of objectives following from legitimate interests pursued by the data controller (Article 6.1 (f) of GDPR) – relating to defend the Controller against claims,
    6. for marketing of the controller’s products and services – until effective complaint, request to remove or limit the processing of your personal data. A legal basis for processing is fulfilment of objectives following from legitimate interests pursued by the data controller (Article 6.1 (f) of GDPR) – relating to a caring of the controller’s best interest and caring for the image of the entrepreneur,
    7. in order to apply financial security measures in cases specified in the Act of March 1, 2018 on counteracting money laundering and terrorism financing (AML Act) – for a period of 5 years, starting from the first day of the year following the year in which the economic relations with the client or occasional transactions were terminated, unless the decision of the Inspector General will extend this period (but no longer than the next 5 years). A legal basis for processing is fulfilment of the legal obligation to which the controller is subject (Article 6.1 (c) of GDPR) due to the AML Act.

The data controller will transfer personal data only to the trusted recipients, collaborating with Colliers, such as, IT services provider, hosting and entities belonging to the Colliers capital group.

Data may be transferred to Canada. Transfer is based on the compliance decision specified in Article 45 of the GDPR as the legal system of Canada comply with the standards the European Union prescribes for the protection of personal data. The respective decision may be accessed at the flowing link: https://eur-lex.europa.eu/legal-content/en/TXT/?uri=CELEX%3A32002D0002. 

Due to the fact that we process your personal data, you have the right to:

  1. request access to your personal data,
  2. demand the rectification of their personal data,
  3. request to remove or limit the processing of your personal data,
  4. data portability with respect to the personal data that you have provided to the controller
  5. complain with the supervisory authority (The President of the Personal Data Protection Office.

You also have right  to object to processing of your personal data (according to the Article 21 of GDPR).

The provision of personal data is voluntary, however without providing the data it is impossible to establish trade relations, submit RFQ, conclude and perform of a contract.

 

Information clause for correspondents and contact forms users

In case of collecting data directly from a data subject (Article 13 of GDPR)

The data controller is Colliers Define Sp. z o.o. with its registered office in Warsaw, 00-078, Pl. Piłsudskiego 3 („Colliers”).  

You can contact the data controller by e-mail at DaneOsoboweCDBP@colliers.com or in writing to the controller’s registered address.

Your personal data will be processed: 

    1. for correspondence registration and answering – for the period of ten years from the date of sending or receiving correspondence. A legal basis for processing is fulfillment of objectives following from legitimate interests pursued by the data controller (Article 6.1 (f) of GDPR) – relating to timely response to the correspondence, timely payment to suppliers, caring for the quality of cooperation with contractors or other party,
    2. to pursue claims and defend us against claims – for the period of six years from the end of cooperation. A legal basis for processing is fulfilment of objectives following from legitimate interests pursued by the data controller (Article 6.1 (f) of GDPR) – relating to defend the Controller against claims.

The data controller will transfer personal data only to the trusted recipients, collaborating with Colliers, such as, IT services provider, hosting and entities belonging to the Colliers capital group.

Data may be transferred to Canada. Transfer is based on the compliance decision specified in Article 45 of the GDPR as the legal system of Canada comply with the standards the European Union prescribes for the protection of personal data. The respective decision may be accessed at the flowing link: https://eur-lex.europa.eu/legal-content/en/TXT/?uri=CELEX%3A32002D0002. 

Due to the fact that we process your personal data, you have the right to:

  1. request access to your personal data,
  2. demand the rectification of their personal data,
  3. request to remove or limit the processing of your personal data,
  4. data portability with respect to the personal data that you have provided to the controller
  5. complain with the supervisory authority (The President of the Personal Data Protection Office.

You also have right  to object to processing of your personal data (according to the Article 21 of GDPR).

Providing personal data is voluntary, however, it is necessary to register incoming correspondence and answer it. If you do not provide personal data, we will not be able to handle the matters being the subject of the correspondence.

 

Information clause for suppliers

In case of collecting data directly from a data subject (Article 13 of GDPR)

The data controller is Colliers Define Sp. z o.o. with its registered office in Warsaw, 00-078, Pl. Piłsudskiego 3 („Colliers”).  

You can contact the data controller by e-mail at DaneOsoboweCDBP@colliers.com or in writing to the controller’s registered address.

Your personal data will be processed: 

    1. For establishing trade relations – until effective complaint, request to remove or limit the processing of your personal data. A legal basis for processing is fulfillment of objectives following from legitimate interests pursued by the data controller (Article 6.1 (f) of GDPR) – relating to strive for the sale of services.
    2. For the necessity of the conclusion and performance of a contract – until the contract is terminated. A legal basis for processing is the necessity for the performance of a contract to which the data subject is party or for taking steps at the request of the data subject prior to entering into a contract (Article 6.1 (b) of GDPR). 
    3. For processing complaints and applications – for the period of one year after the complaint or application receiving. A legal basis for processing is fulfilment of objectives following from legitimate interests pursued by the data controller (Article 6.1 (f) of GDPR) – relating to a maintaining the high quality and caring for the image of the entrepreneur. 
    4. For bookkeeping and tax records keeping – for the period of seven full years after the end of the calendar year. A legal basis for processing is compliance with a legal obligation to which the controller is subject (Article 6.1 (c) of GDPR) due to Article 74 of the Accounting Act and other tax obligations.
    5. For debt collection purposes – for the period of time, till a full recovery of receivables. A legal basis for processing is fulfilment of objectives following from legitimate interests pursued by the data controller (Article 6.1 (f) of GDPR) – relating to a recovery of overdue receivables from the data subject.
    6. To pursue claims and defend us against claims –  for the period of six years from the end of cooperation. A legal basis for processing is fulfilment of objectives following from legitimate interests pursued by the data controller (Article 6.1 (f) of GDPR) – relating to defend the Controller against claims.
    7. For marketing of the controller’s products and services – until effective complaint, request to remove or limit the processing of your personal data. A legal basis for processing is fulfilment of objectives following from legitimate interests pursued by the data controller (Article 6.1 (f) of GDPR) – relating to a caring of the controller’s best interest and caring for the image of the entrepreneur. 

The data controller will transfer personal data only to the trusted recipients, collaborating with Colliers, such as, IT services provider, hosting and entities belonging to the Colliers capital group.

Data may be transferred to Canada. Transfer is based on the compliance decision specified in Article 45 of the GDPR as the legal system of Canada comply with the standards the European Union prescribes for the protection of personal data. The respective decision may be accessed at the flowing link: https://eur-lex.europa.eu/legal-content/en/TXT/?uri=CELEX%3A32002D0002. 

Due to the fact that we process your personal data, you have the right to:

  1. request access to your personal data,
  2. demand the rectification of their personal data,
  3. request to remove or limit the processing of your personal data,
  4. data portability with respect to the personal data that you have provided to the controller
  5. complain with the supervisory authority (The President of the Personal Data Protection Office.

You also have right  to object to processing of your personal data (according to the Article 21 of GDPR).

The provision of personal data is voluntary, however without providing the data it is impossible to establish trade relations, submit RFQ, conclude and perform a contract.

 

Information clause for clients

In case of collecting data directly from a data subject (Article 13 of GDPR)

The data controller is Colliers Define Sp. z o.o. with its registered office in Warsaw, 00-078, Pl. Piłsudskiego 3 („Colliers”).  

You can contact the data controller by e-mail at DaneOsoboweCDBP@colliers.com or in writing to the controller’s registered address.

Your personal data will be processed: 

    1. For establishing trade relations – until effective complaint, request to remove or limit the processing of your personal data. A legal basis for processing is fulfillment of objectives following from legitimate interests pursued by the data controller (Article 6.1 (f) of GDPR) – relating to strive for the sale of services 
    2. For the necessity of the conclusion and performance of a contract – until the contract is terminated. A legal basis for processing is the necessity for the performance of a contract to which the data subject is party or for taking steps at the request of the data subject prior to entering into a contract (Article 6.1 (b) of GDPR). 
    3. For processing complaints and applications – for the period of one year after the complaint or application receiving. A legal basis for processing is fulfilment of objectives following from legitimate interests pursued by the data controller (Article 6.1 (f) of GDPR) – relating to a maintaining the high quality and caring for the image of the entrepreneur. 
    4. For bookkeeping and tax records keeping – for the period of seven full years after the end of the calendar year. A legal basis for processing is compliance with a legal obligation to which the controller is subject (Article 6.1 (c) of GDPR) due to Article 74 of the Accounting Act and other tax obligations.
    5. For debt collection purposes – for the period of time, till a full recovery of receivables. A legal basis for processing is fulfilment of objectives following from legitimate interests pursued by the data controller (Article 6.1 (f) of GDPR) – relating to a recovery of overdue receivables from the data subject.
    6. To pursue claims and defend us against claims – for the period of six years from the end of cooperation. A legal basis for processing is fulfilment of objectives following from legitimate interests pursued by the data controller (Article 6.1 (f) of GDPR) – relating to defend the Controller against claims.
    7. For marketing of the controller’s products and services – until effective complaint, request to remove or limit the processing of your personal data. A legal basis for processing is fulfilment of objectives following from legitimate interests pursued by the data controller (Article 6.1 (f) of GDPR) – relating to a caring of the controller’s best interest and caring for the image of the entrepreneur. 
    8. In order to apply financial security measures in cases specified in the Act of March 1, 2018 on counteracting money laundering and terrorism financing (AML Act) – for a period of 5 years, starting from the first day of the year following the year in which the economic relations with the client or occasional transactions were terminated, unless the decision of the Inspector General will extend this period (but no longer than the next 5 years). A legal basis for processing is fulfilment of the legal obligation to which the controller is subject (Article 6.1 (c) of GDPR) due to the AML Act.

The data controller will transfer personal data only to the trusted recipients, collaborating with Colliers, such as, IT services provider, hosting and entities belonging to the Colliers capital group.

Data may be transferred to Canada. Transfer is based on the compliance decision specified in Article 45 of the GDPR as the legal system of Canada comply with the standards the European Union prescribes for the protection of personal data. The respective decision may be accessed at the flowing link: https://eur-lex.europa.eu/legal-content/en/TXT/?uri=CELEX%3A32002D0002. 

Due to the fact that we process your personal data, you have the right to:

  1. request access to your personal data,
  2. demand the rectification of their personal data,
  3. request to remove or limit the processing of your personal data,
  4. data portability with respect to the personal data that you have provided to the controller
  5. complain with the supervisory authority (The President of the Personal Data Protection Office.

You also have right  to object to processing of your personal data (according to the Article 21 of GDPR).

The provision of personal data is voluntary, however without providing the data it is impossible to establish trade relations, submit RFQ, conclude and perform of a contract.